U.S. Document Retrieval Service / Privacy Statement
How We Collect Personal Information
Personal information may be collected from those who access our websites in order to use our services. To ensure quality of service, there is certain information we may require, such as your name, address and phone number. Depending on the service we provide, for payment purposes we may also collect information about your credit card or bank account.
Depending on the services you use, you may also provide to us personal information about:
• yourself, if you’re an individual;
• your clients;
• your employees;
• employees of your clients or customers;
• employees of parties adverse to you or your clients, or
• employees of third parties who may be involved in litigation with you or your clients.
Other Ways We Collect User Information
U.S. Document Retrieval Service may collect anonymous information from visits to our sites through the use of “web beacons,” which do not access your personal information, but rather allow us to count users who have visited our websites. This anonymous information is sometimes known as “clickstream data.” U.S. Document Retrieval Service or its vendors may use this data to analyze trends and statistics to help us provide better customer service. If you do not want your transaction details used in this manner, see the paragraph below on cookies.
Cookies, which are packets of information sent from a Web server to a Web browser, are created for users who log in to our websites. The cookies do not store personal information beyond a user’s name and email address, and are removed when the user leaves the site.
U.S. Document Retrieval Service uses Web usage tracking software to log the IP address of each individual user. This information is used only to determine Web site usage, and at no time is there any attempt to associate these IP addresses with personally identifiable information such as names and addresses.
How We Use Personal Information
The information U.S. Document Retrieval Service collects through our Web sites may be used to contact you with information regarding our services, or to perform activities necessary to connect you with employment opportunities.
U.S. Document Retrieval Service collects and uses personal information for the following purposes where necessary:
• to tell you about our products and services,
• to establish and maintain our business relationship with you,
• to provide records management, court reporting, or litigation support services,
• to communicate with you,
• to invoice you for the products and services you may use, or
• for the management and defense of legal claims and actions, compliance with court orders and other legal obligations and regulatory requirements, and as otherwise permitted or required by law.
Opt In / Opt Out
You have the choice at any time to refrain from providing personal information to U.S. Document Retrieval Service. Please understand, however, that your choice not to provide certain information may limit or prevent U.S. Document Retrieval Service from providing services to you.
U.S. Document Retrieval Service collects the type of data viewed by some countries as “sensitive”. Your provision of this type of information will be voluntary, unless it is required by law. When collecting sensitive information, we will ask you to provide your consent to collect, store, and in some cases, transfer this data to third parties as required by law.
How We Share Your Private Information
U.S. Document Retrieval Service does not disclose any personal information gathered from our websites to persons outside of our company, except as described below.
Personal information provided to us in the ordinary course of our provision of services is disclosed to the parties normally expected to receive that information. For example, personal information disclosed to a U.S. Document Retrieval Service court reporter during a deposition will be disclosed to counsel of record who requests a transcript of that deposition.
Access to the data that is collected through our websites is limited to authorized U.S. Document Retrieval Service employees and companies that provide services (such as computer support) to U.S. Document Retrieval Service, and to the parties to which we disclose the information as a customary part of providing our services.
U.S. Document Retrieval Service provides court reporting, records management, and litigation services for corporations and law firms that operate in both the U.S. and in various countries in the European Union (“U.S. Document Retrieval Service Customers”). Because of this personal information may be transmitted to, shared with, stored by, and processed by U.S Legal Support Customers, whether here in the United States or in other countries where they have operations. To the best of U.S. Document Retrieval Service’s belief, U.S. Document Retrieval Service Customers’ operations are governed by the same general privacy principles and security practices as U.S. Document Retrieval Service.
Access to the data that is collected through our websites is limited to authorized U.S. Document Retrieval Service staff employees and companies that provide services (such as computer support) to U.S. Document Retrieval Service.
U.S. Document Retrieval Service may release personally identifiable information if legally required to do so by law enforcement or other governmental authority, or under advice of counsel. We may also release personal information to protect the rights or property of U.S. Document Retrieval Service, to prevent a crime or protect others from harm.
We may also send personal data to marketing companies who will then contact you to determine feedback and satisfaction with our services. These companies may also send you information on our services.
We will only provide these agents and suppliers with the personal information they need to deliver the service we have requested, and who have agreed to maintain the confidentiality of that information in accordance with this policy.
Ensuring Accuracy & Removing Personal Records
U.S. Document Retrieval Service makes every effort to ensure the accuracy of your records. We do not alter your information before sharing it with third parties.
You may contact us at any time to review the accuracy of the personal information you provide us, and if you find any errors, you have the responsibility to notify us so that we may have the correct information. It is your responsibility to keep your records with U.S. Document Retrieval Service updated by notifying us by e-mail at the address in this policy. We will do our best to respond to all reasonable requests to update your data in a timely manner. Please note that the sensitive nature of our business may limit our ability to provide access to certain records if doing so may be unduly burdensome, infringes on the rights of others, or is prohibited by law.
If you wish to remove your record from our websites and end your relationship with U.S. Document Retrieval Service, please submit your request via the Contact Us portion of our website.
Keeping Information Secure
U.S. Document Retrieval Service realizes the importance of safeguarding personal information and has in place appropriate procedures to help ensure limited access to personally identifiable information. U.S. Document Retrieval Service uses reasonable security measures to maintain the security of the personally identifiable information we may collect and process. We may use encryption, firewalls, password protection, and physical lock and key to help prevent unauthorized access to your personally identifiable information. We may also place internal restrictions on who in the company may access data to help prevent unauthorized access to your personally identifiable information.
Despite our safeguards, the nature of the Internet is such that data may be intercepted by unauthorized third parties regardless of any security measures that may be in place. Therefore, in submitting personally identifiable information to our websites, you assume the risk of an unauthorized third party obtaining that information.
Registration on U.S. Document Retrieval Service.com is not intended for persons under the age of 18.
Following Links to Other Sites
U.S. Document Retrieval Service’s Web sites may contain links to other sites on the Internet. U.S. Document Retrieval Service has no control over the personal data these other sites collect and we strongly encourage you to review their privacy policies if you are concerned.
Updates to this Policy
U.S. Document Retrieval Service, Inc.
11 Park Place – Suite 814
New York, NY 10007
Conditions of Use
By using these Web sites you are consenting to the use of personal information you provide us as described in this policy.
Quality of Data
Users of this site agree to provide only truthful and accurate personal information when using our services. Failure to do so may result in the discontinuation of our service offerings.